During the March 5 meeting, council member Dena Patee talked about two such programs in Elk City, Oklahoma.
The Elk City sales tax program refunds 50 percent of the sales tax paid by the retailer during the first year of operation and 25 percent in the second year of operation. The downtown revitalization program provides for Elk City to match up to $2,500 for exterior improvements to existing buildings.
Ellis city council members will consider drafting a similar plan during it 2019 budget sessions.
The complete meeting minutes follow.
ELLIS CITY COUNCIL REGULAR MEETING
March 5, 2018
CALL TO ORDER
Mayor David McDaniel called the meeting to order at 7:30 p.m. Present were Council members Bret Andries, Holly Aschenbrenner, Jolene Niernberger, Dena Patee, and Bob Redger. Also present were Public Works Director Alan Scheuerman, City Clerk Amy Burton, Police Chief Taft Yates (arrived 8:30 p.m.), and City Attorney Olavee Raub. Council member Susan Eaton was absent.
PLEDGE OF ALLEGIANCE
AMENDMENTS TO AGENDA
Mayor David McDaniel added the reading of a Proclamation from Governor Colyer to Section 2 of the agenda.
Annette Ellis, Mark Ellis, Nancy Wright, Joleen Fisher, Mark Flax, Joe Day, Barbara Perkins, Verda Flinn, Steve Ferland, Glen Keller, Gary Luea, Pauleen Edmonds, Charlene Weber, Travis Roland, and Dustin Vine.
Council member Bob Redger moved to approve the consent agenda containing the Minutes from the Regular Meeting on February 19, 2018, Bills Ordinance #2040, and the Manual Journal Entries for December 2017. Council member Jolene Niernberger seconded the motion. The Council approved the consent agenda 5-0.
PRESENTATIONS OF AWARDS, PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)
Mayor David McDaniel recognized members of the Campground Committee and presented Travis Roland, Alan Scheuerman, Charlene Weber, and David McDaniel with a Citizen’s Award for their act of service. Committee members Mike Grogan and Taft Yates were not present.
General Government: Proclamation
Mayor David McDaniel read a Proclamation from Kansas State Governor Jeff Colyer recognizing March 4-10, 2018 as Flood Safety Awareness Week.
General Government: Policy
Mark Flax expressed his dissatisfaction with the City’s handling of the grass field north of the tennis courts. The property is owned by USD 388. He questioned why the City doesn’t require the school district to follow the codes regulating grass height that other residents must abide by. Mr. Flax reviewed each of the definitions stated under Code Section 8-402 and discussed what he believes are inconsistencies in the Code. Mr. Flax also stated the tall grass is a fire hazard to properties in the area. Council agreed to review the ordinance at the next meeting.
Joleen Fisher, Hays Daily News, presented the proposed digital advertising package as recommended to Council by the Tourism Committee at the last meeting. At that meeting, Council had questions regarding the package that Committee members were unable to answer. Ms. Fisher entertained questions from Council regarding how digital advertising works and the target audience the package hopes to reach. The ad campaign will run from May 1 – August 31 for $250 per month. Council member Bob Redger moved and Council member Dena Patee seconded a motion to approve the digital advertising package from the Hays Daily News in the amount of $1,000, with funds to come from the Tourism Fund. The motion carried 4-1, with Council member Holly Aschenbrenner opposed.
General Government: Violations
Mark and Annette Ellis, representatives for the property at 211 E. 11th Street, updated Council on the status of remedying the twenty-five code violations cited at the property. Ms. Ellis stated nine of the violations have been addressed, but they are waiting on material to arrive to continue the work. The couple asked for an additional 45-day extension to bring the property into compliance. Council member Holly Aschenbrenner moved to grant an extension of 14 days to address the remaining violations at 211 E. 11th Street and for Mr. and Mrs. Ellis to appear at the March 19, 2018 meeting to update Council on the progress. Council member Bob Redger seconded the motion. The motion carried 4-1, with Council member Jolene Niernberger opposed.
General Government: Violation
Public Works Director Alan Scheuerman presented two structures that he believes should be deemed dangerous and unfit for human use or habitation. The structure at 719 Washington has holes in the roof on two sides, and the garage at 209 E. 11th is shifting off plumb. City Attorney Olavee Raub explained the Council can declare the structures dangerous and unfit and proceed through the hearing process and possible demolition, or Council can instruct Mr. Scheuerman to cite a Chapter 8 environmental code violation and give the property owners 15-45 days to remedy the violations. The property can still be deemed dangerous and unfit if the property owner doesn’t take action. It was the consensus of Council to have Mr. Scheuerman proceed by issuing a Chapter 8 code violation on each of the two structures.
General Government: Policy
Council member Dena Patee shared information received from Elk City, Oklahoma regarding two of their economic incentive programs. Their sales tax program refunds 50% of the sales tax paid by the retailer during the first year of operation, and 25% for the second year of operation. Their downtown revitalization program provides for Elk City to match up to $2,500 for exterior improvements to existing buildings. Certain parameters must be met to participate in either program. Council would like to revisit drafting a similar plan for the City during the 2019 budget sessions.
REPORTS FROM CITY OFFICIALS
Public Works Director Alan Scheuerman presented the Comparative Water Report for the period January 10th – February 10th. The percentage of water accounted for continues to decrease. Mr. Scheuerman did note a substantial leak on 11th Street that Public Works has been in the process of repairing.
Flatlander Dirtworks will be in town towards the end of the week to remove the houses at 1309 Fauteux and 208 W. 12th Street.
Public Works: Training
Council member Jolene Niernberger moved and Council member Holly Aschenbrenner seconded a motion to allow Mr. Scheuerman to attend the Kansas Association of Code Enforcers meeting in Manhattan on April 4th – 6th. The motion carried 5-0.
Tyler Watson has resigned his position in the Sanitation Department effective March 2, 2018. Cameron Reed was hired to replace Mr. Watson. He began employment February 22, 2018.
Police Chief Taft Yates presented the Monthly Activity Report for February and the March Staff Calendar.
City Clerk Amy Burton presented the December 2017 and Year-End Financial Statements consisting of the Statement of Accounts, Treasurer’s Report, and Security Deposit Worksheet.
Minutes from recent meetings of the Planning Commission/Board of Zoning Appeals and the Water Advisory Committee were included for review.
City Attorney Olavee Raub provided a status update on the real estate contracts with the Ellis Golf Club and the land owners for the Water Exploration Project.
The City has an ongoing case regarding the placement of a fence. Both the City and the resident have hired independent surveyors, but there are differences within each of the surveyor’s reports.
Mayor Update and Announcements
Mayor David McDaniel reported that he and Public Works Director Alan Scheuerman recently attended a FEMA Floodplain Mapping meeting in Hays. The project will take 3-4 years to complete but will supply cities within Ellis County updated floodplain maps.
Council member Holly Aschenbrenner updated Council on the Community Block Party event tentatively scheduled for June 9th.
Council member Bob Redger moved and Council member Bret Andries seconded a motion to adjourn the meeting. The meeting adjourned at 8:56 p.m.